Real Estate and Business Operations (REBO) Delegation of Contractual Authority

Delegated Contractual Authority

  • Procurement & Contract Services (PACS), formerly Real Estate and Business Operations (REBO) routes requests for granting delegated contractual authority to WSU employees:
    • A WSU officer at the executive vice president/provost, vice president, or chancellor level in the proposed delegate’s reporting line completes a Request for New or Revised Delegation of Contract Authority form for the proposed delegate, and submits the completed form to rebo.intake@wsu.edu.
    • At the request of their supervisor, or as required by their position, the proposed delegate completes all the training required by the University and the Department of Enterprise Services. For assistance with training requirements, see the Procurement Training website.
    • The proposed delegate must complete Contracts Training through PACS.
    • PACS reviews the request in accordance with Section 2.1.b of UPPM 65.03 and, if needed, works with the requesting unit and proposed delegate to adjust or clarify the scope and type of the requested delegation. If Procurement and Contract Services recommends the proposed delegation, they send the form to the EVP for Finance and Operations/CFO.
    • If the EVP for Finance and Operations/CFO recommends the delegation, they approve the form and route it to the Office of Policies, Records, and Forms (PRF) with a copy to Procurement and Contract Services.
    • PRF updates the matrix in Appendix A of UPPM 65.03 with the new delegation, flagging the new delegation or change in delegation, and sends the updated matrix to the President for approval of the new delegation(s) prior to publication.
    • PRF publishes the updated matrix and notifies PACS via email to rebo.intake@wsu.edu with a copy to the delegate.
    • PRF maintains the matrix in Appendix A of UPPM 65.03, along with copies of the approved forms and documentation of the President’s approval. Procurement and Contract Services also maintains a copy of the form.
    • Contractual Delegation is a specific authority given to some WSU employees via the matrix approved by the president.
    • The delegation matrix is explicit about what authority has been granted.  If the delegation does not grant authority in a specific area (i.e. interagency agreements), the delegate does not have the authority to sign those agreements.
    • Only those individuals who have been granted a delegation of contractual authority may sign contracts on behalf of the University.
    • See UPPM 65.03 for policy guidance.
    • Delegation Matrix